Cross-Departmental Coordination – Support collaboration between accounting, marketing, contracts, and design teams by facilitating communication and ensuring project alignment.
Project Planning & Scheduling Assistance – Help develop and maintain project work plans, schedules, and resource allocation under the guidance of senior project managers.
Budget Tracking & Financial Support – Assist in and prepare project budgets, tracking expenses, and ensuring financial performance aligns with company goals.
Client Communication Support – Help coordinate client interactions, prepare updates, and ensure clear communication of project goals and deliverables.
Multidisciplinary Team Collaboration – Collaborate with architects, engineers, designers, and external consultants to align project objectives and support technical requirements.
Contract & Scope Management Assistance – Assist in reviewing contracts and scopes of work, working with the Contracts Department to ensure alignment with project requirements.
Risk Monitoring & Problem-Solving – Track project risks, assist in mitigation planning, and escalate issues to the project manager as needed.
Quality Control & Design Support – Support quality assurance efforts by helping review deliverables and ensuring compliance with industry and client standards.
Regulatory & Permitting Support – Assist in the preparation of required permits, approvals, and regulatory documentation.
Resource Coordination & Staffing Support – Work with department leads to assist in tracking team assignments and workload distribution.
Stakeholder & Vendor Coordination – Coordinate with consultants, contractors, clients, and agencies to facilitate project execution and track external communications.
Project Documentation & Reporting – Maintain organized project records, track progress, and assist in preparing reports for leadership and clients.
Process Improvement & Best Practices – Identify opportunities for workflow efficiencies, document lessons learned and support continuous improvement efforts.
Risk Identification & Escalation – Monitor potential project risks and communicate concerns to senior project managers for resolution.
Marketing & Proposal Support – Assist in developing proposals, qualifications packages, and presentations by gathering project-specific content and supporting business development efforts.
Proposal & Fee Development Assistance – Help prepare scope-of-services proposals, support fee development, and ensure accurate entry of information into the company’s sales tracking system.
