8194460 Job Detail
S

Event Coordinator

at Swap

Desired Skills

About Job

Coordinate and execute all Nest community events and Partnerships events across New York, London, and additional markets as needed Lead end-to-end event logistics: Venue discovery and holds Vendor coordination Menu curation Decor and creative details Guest list management and communication Run-of-show development Event setup and breakdown Serve as on-site support for all events, ensuring a seamless, white-glove guest experience Own event budget tracking, ensuring alignment with department allocations and cost visibility Maintain an organised internal database of best-in-class venues, vendors, and creative partners Work cross-functionally with Partnerships, Creative, Growth, and Product Marketing to align deliverables and brand consistency Manage RSVPs, confirmations, pre-event communication, and guest experience workflows Assist in capturing event insights, learnings, and feedback to support continuous refinement Contribute directly to brand and community building by crafting meaningful touchpoints that strengthen relationships with top-tier fashion brands

Requirements

3 - 5 years of event coordination, hospitality, experiential marketing, or related internship/professional experience
A genuine love for brands, design, culture, and high-end hospitality
Exceptional written and verbal communication skills; comfortable coordinating with vendors, venues, internal teams, and high-profile guests
Hyper-organised, proactive, resourceful, and comfortable juggling multiple events per month
Experience managing event logistics (internships count): timelines, vendors, run-of-show planning, guest lists, etc.
A polished, elegant presence. Must be able to represent Swap among founders, C-suite leaders, and executives at top fashion houses
Willingness and enthusiasm to be physically present at evening events (typically multiple per month)
Comfort working in a fast-paced, rapidly scaling environment where no two days look the same
A team player who is energised by community-building, relationship development, and design-forward experiential work
Desire to own an ROI-positive events strategy, specifically as we push upmarket and across different product categories
Ability to manage vendor relationships, invoicing, and long-term planning in line with wider Community and Partnerships strategies.

Additional Instructions

Coordinate and execute all Nest community events and Partnerships events across New York, London, and additional markets as needed
Lead end-to-end event logistics:
Venue discovery and holds
Vendor coordination
Menu curation
Decor and creative details
Guest list management and communication
Run-of-show development
Event setup and breakdown
Serve as on-site support for all events, ensuring a seamless, white-glove guest experience
Own event budget tracking, ensuring alignment with department allocations and cost visibility
Maintain an organised internal database of best-in-class venues, vendors, and creative partners
Work cross-functionally with Partnerships, Creative, Growth, and Product Marketing to align deliverables and brand consistency
Manage RSVPs, confirmations, pre-event communication, and guest experience workflows
Assist in capturing event insights, learnings, and feedback to support continuous refinement
Contribute directly to brand and community building by crafting meaningful touchpoints that strengthen relationships with top-tier fashion brands

Perks and Benefits

Competitive base salary.
Stock options in a high-growth startup.
Competitive PTO with public holidays additional.
Private Health.
Pension.
Wellness benefits.
Breakfast Mondays.
S

Swap

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Details

Job Type
Remote
Preferred location
New York, Ny
Apply Before
Jan 17, 2026
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