Executive Support: Manage complex calendars across multiple time zones, prioritize meetings, and anticipate scheduling conflicts.
Travel Coordination: Arrange and support executive travel logistics.
Expense Reporting: Prepare and submit accurate expense reports in compliance with internal policies.
Executive Communication: Serve as a professional point of contact for board members, senior stakeholders, and external partners.
Confidentiality: Handle sensitive and confidential information with integrity and discretion.
Event Planning: Coordinate executive meetings, leadership off-sites, and board-related events.
Office Liaison: Act as a liaison between executives, employees, clients, and external stakeholders.
Operational Readiness: Maintain availability during assigned work hours and ensure a secure, distraction-free remote workspace.
Requirements
3+ years of experience supporting C-level executives (CEO, COO, CFO, or similar)
Advanced proficiency in Google Workspace (Gmail, Docs, Sheets, Slides, Drive)
Strong organizational and time management skills
Excellent written and verbal communication abilities
Proactive problem-solving mindset with strong attention to detail
Ability to manage multiple priorities while maintaining confidentiality
Additional Instructions
Executive Support: Manage complex calendars across multiple time zones, prioritize meetings, and anticipate scheduling conflicts.
Travel Coordination: Arrange and support executive travel logistics.
Expense Reporting: Prepare and submit accurate expense reports in compliance with internal policies.
Executive Communication: Serve as a professional point of contact for board members, senior stakeholders, and external partners.
Confidentiality: Handle sensitive and confidential information with integrity and discretion.
Event Planning: Coordinate executive meetings, leadership off-sites, and board-related events.
Office Liaison: Act as a liaison between executives, employees, clients, and external stakeholders.
Operational Readiness: Maintain availability during assigned work hours and ensure a secure, distraction-free remote workspace.
Perks and Benefits
Generous paid holiday schedule, including a winter shutdown period
Comprehensive paid time off, including vacation, sick time, parental leave, and bereavement leave
Medical insurance with $0 co-pay telehealth services
Dental and vision coverage
Health Savings Account (HSA) with employer contributions
Flexible Spending Accounts (FSA)
Company-paid life insurance and AD&D coverage
Company-paid short-term and long-term disability coverage
Employee Assistance Program (EAP)
401(k) retirement plan with company match and immediate vesting
On-demand pay options with same-day deposit availability
Internet and gym reimbursement
Company-provided computer equipment
Regular virtual and occasional in-person team events
