Manage and organize client projects, ensuring timely completion of goals and deliverables
Coordinate and schedule personal and business appointments, proactively monitoring calendars to prevent conflicts and optimize time management
Conduct research on various topics such as events, travel arrangements, and projects, providing timely and accurate results to clients and team members
Handle purchase specifications, expense reports, and organization of financial documentation in accordance with client expectations
Perform administrative tasks including inbox management, calendar updates, transcription, business correspondence, and data entry
Respond to and organize emails based on client guidelines, maintaining prompt communication and follow-up
Assist with social media management and marketing activities as required
Attend virtual meetings, prepare agendas, take minutes, and follow up on action items
Maintain clear and continuous communication with clients and Account Supervisors regarding task status, needs, and deadlines
Track billable hours accurately using the official time-tracking system and report weekly usage
Provide support for additional tasks and client coverage as directed by the Account Supervisor
Adhere to Zirtual’s best practices and quality standards to ensure client satisfaction
Perform other duties as assigned to support client and company objectives
Requirements
Associate’s Degree, Bachelor’s Degree, or a minimum of 5 years experience as an Executive Assistant to C-level executives
Minimum of 4 years of administrative experience
Preferred experience working with C-level executives
Proficiency with Google Suite and Google Calendar, and fluency in Microsoft Office
Experience with task management tools such as Trello or Asana
Familiarity with communication platforms like Slack (preferred)
Experience with CRM platforms such as Salesforce, HubSpot, or Zoho (preferred)
Knowledge of expense reporting tools like QuickBooks or Expensify (preferred)
Experience with travel management software such as Concur (preferred)
Proficiency in social media management tools like Hootsuite and WordPress (preferred)
Experience with AI tools and automation technologies (preferred)
Reliable internet connection, computer, and phone
Typing speed of at least 50 WPM with high accuracy
Availability during PST or EST business hours, Monday through Friday
Additional Instructions
Manage and organize client projects, ensuring timely completion of goals and deliverables
Coordinate and schedule personal and business appointments, proactively monitoring calendars to prevent conflicts and optimize time management
Conduct research on various topics such as events, travel arrangements, and projects, providing timely and accurate results to clients and team members
Handle purchase specifications, expense reports, and organization of financial documentation in accordance with client expectations
Perform administrative tasks including inbox management, calendar updates, transcription, business correspondence, and data entry
Respond to and organize emails based on client guidelines, maintaining prompt communication and follow-up
Assist with social media management and marketing activities as required
Attend virtual meetings, prepare agendas, take minutes, and follow up on action items
Maintain clear and continuous communication with clients and Account Supervisors regarding task status, needs, and deadlines
Track billable hours accurately using the official time-tracking system and report weekly usage
Provide support for additional tasks and client coverage as directed by the Account Supervisor
Adhere to Zirtual’s best practices and quality standards to ensure client satisfaction
Perform other duties as assigned to support client and company objectives
Perks and Benefits
Competitive compensation as a 1099 independent contractor, with monthly earnings ranging from $1,500 to $3,800 based on client assignments
Potential for increased revenue share after six months, depending on plan utilization and client retention
Flexibility to work remotely from any location with a reliable internet connection
Opportunity to develop diverse skills across project management, communication, research, and social media marketing
Work in a supportive environment that values professional growth and work-life balance
Access to ongoing training and development resources to enhance your virtual assistance capabilities
